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Microsoft 365 Updates

All of the updates to the Microsoft 365 services can be found in your admin centre, but here is a summary of the important changes from the last week.

SharePoint: Improved image column

Upload image

Previously if you wanted to add an image to a SharePoint list, you had two choices:

  • Upload it to SharePoint and add a link to the list, or
  • Base64 encode the image and store it in the list.

As of mid-August, it will be possible to include an image in a list in a new column – called “Image”. This will let you add an image directly into the list.

Teams: Speaker attribution on live captions

Did you know Teams has live captioning? It can automatically provide subtitles, live within a teams meeting in multiple languages.

Speaker attribution

With this latest update, Microsoft are adding speaker attribution. This means that the test will be prefixed by the speaker name, so you’ll know who said what.

Read more on the new meeting and calling experiences here.

Azure AD: Conditional Access Policy Changes

Do you use conditional access? You probably should – it provides granular control of who can log in, from where, using what, and how they should be authenticated.

This latest change is the next step towards retiring legacy authentication protocols, and means that by default new conditional access policies will apply to all client apps, rather than just apps which support modern authentication.

This likely means that new policies you create will block legacy protocols, as they do not provide device compliance information to Azure AD.

This is a great step forward in terms of security, but something to be aware of when configuring policies so you don’t inadvertently block something you need (though it’s important to have a plan to stop using legacy protocols anyway as they will be blocked soon enough!)

Still using Skype for Business?

Skype for Business Online will be retired on July 31st 2021. If you aren’t using Microsoft Teams yet, you have a year to migrate and take advantages of all of the features Microsoft Teams has to offer.

Note that this is specifically Skype for Business. Skype consumer is a separate service.

Advanced eDiscovery: Limit increases

If you aren’t already aware of eDiscovery, it is a set of features within Microsoft 365 designed to help with searching, collection and exporting data from organisations. The primary purpose of it is to help in case of litigation, and comply with the legal definition of eDiscovery:

Electronic discovery (sometimes known as e-discovery, ediscovery, eDiscovery, or e-Discovery) is the electronic aspect of identifyingcollecting and producing electronically stored information (ESI) in response to a request for production in a law suit or investigation.

https://cdslegal.com/knowledge/the-basics-what-is-e-discovery

Two limits are increasing as part of this change:

  • The maximum number of documents that can be added to a case (for all review sets in a case) is increasing from 1 million to 3 million.
  • The total file size per load set is increasing from 100 GB to 300 GB. This includes loading non-Office 365 data into a review set.

Summary

For full details of these updates, and more, head to the Microsoft Message Center. Log in to your admin portal, and select Health, Message Center.

Always Networks are a Microsoft Silver partner, specialising in supporting Microsoft 365 services – if you need any help then contact us today.

We know technology can be a bother, and that’s why we are here to help with all your IT needs, no matter how big or small.

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