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Microsoft 365 Updates

All of the updates to the Microsoft 365 services can be found in your admin centre, but here is a summary of the important changes from the last week.

OneDrive: Shared Libraries removed from navigation

Currently if you log into OneDrive you can see Shared Libraries on the left.

These will be removed, and replaced instead with a link to your Shared Libraries.

Teams: Call Merge

Microsoft are adding a call merge function to Teams VOIP and PSTN calls, which will allow you to merge two calls into a group call.

Outlook: Workspace Booking

A new capability is being added to configure “workspaces” for your organisation. A workspace is a physical location where people can work from, such as a desk, an office, or an area.

A workspace has a capacity and a minimum booking duration.

Once workspaces have been added to your organisation, users can book them, up to the capacity defined.

This is a great feature for making your offices COVID-secure, allowing your staff to reserve desks up to your office capacity.

Do you use Azure AD Graph API?

It’s time to migrate to Microsoft Graph API. You have nearly two years to do it, as the end of support date has been set for June 20th 2022. But now is a great time to start planning your migration to Microsoft Graph.

Besides, the focus for all Microsoft development is on Microsoft Graph – so we’ll likely see any new functionality only added to Microsoft Graph anyway.

Are you still using Office 2010, or Office 2016 for Mac?

Another end of life reminder – as of October 13th, 2020, these will no longer receive technical support, security fixes, or bug fixes.

We never advise running on unsupported software as they could have security vulnerabilities that will not be fixed – so if you are still using these versions of software it’s time to look at upgrading.

Microsoft Information Protection: Exact Data Match row limit expansion

EDM (Exact Data Match) is an Information Protection policy, whereby you upload sensitive data and the system monitors for that data, ensuring no information containing that data inadvertently leaves your organisation.

Before EDM, you had to use rules. For example you might say “a national insurance number looks like this: AADDDDDDA”, and the system would look for that pattern. EDM adds the capability for more specificity, so you can upload you actual staff’s NI numbers and the system can look for this specifically, reducing false positives.

The row limit for uploading exact match data was 10 million rows – anything larger had to be split into 10 million row subsets and uploaded separately.

This has been increased to 100 million.

Records Management: Updated behaviour for records

If you have items declared as a record through the use of a retention label, you will notice the following changes to their behavior:

  • In Exchange:
    • Users will no longer be able to soft-delete the email (for it to be preserved behind the scenes)
    • Users will no longer be able to edit the subject, body of the email or remove attachments which used to cause an immutable copy to be generated behind the scenes
  • In SharePoint:
    • When an item is copied, the new item will not have the retention label which declares it as a record applied to it
  • In OneDrive:
    • When an item is copied, the new item will not have the retention label which declares it as a record applied to it
    • Users will no longer be able to soft-delete the documents (for it to be preserved behind the scenes)

Summary

For full details of these updates, and more, head to the Microsoft Message Center. Log in to your admin portal, and select Health, Message Center.

Always Networks are a Microsoft Silver partner, specialising in supporting Microsoft 365 services – if you need any help then contact us today.

We know technology can be a bother, and that’s why we are here to help with all your IT needs, no matter how big or small.

Our goal is to make sure that your business has a reliable infrastructure in place so you can focus on what matters most – running your company! 

So if you need any help at all, book a 15 minute discovery call with one of our experts today. We’ll be happy to lend a hand! 

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